Payroll Outsourcing

Payroll Processing

  • Receiving input data from client like Attendance, New Joinees, Resignee, Increment, Incentive, Advance, Loan etc. processing the same at our fully computerised Payroll package and generating Payroll Register in excel/Pdf/txt format along with salary withheld report.
  • Maintaining Attendance record, Leave record, Salary wages registers etc.
  • Preparation of Department wise, location wise and cost center wise salary sheets.
  • Preparation of Arrear Sheets.
  • Providing monthly salary slips to the individual employees through e-mail.
  • Statement for Bank Transfer.
  • Salary report for stop payment.
  • Calculation of Overtime, Bonus etc.
  • Prepare Full & Final settlement for ceased employees
  • Preparation MIS reports.
  • Handling queries of the employees related to their salary, reimbursement, Tax related issues etc.
  • Assist in interim Payroll audit.

TDS Processing

  • Providing of employees Tax calculation sheet thru e-mail.
  • Liaise with HR/Accounts dept. to ensure that tax saving investments and supporting have been properly declared/provided by the employees and also checking the validity of documents provided by the employees for tax saving.
  • Preparation & filing of Quarterly/Annual return of salary (Form No.24Q) under Income Tax Act 1961.
  • Providing of Form No.16 & Form 12BA for individual employees.
  • Updating & Suggestion for Tax planning on periodic development on taxation matters.

Employee Services

  • Payslips
  • YTD Summary
  • Loan Statements
  • PF Statement
  • Income Tax Statement
  • Investment Declaration
  • IT Calculator

Employees State Insurance Act

New Company Registration

  • Filing of necessary papers and obtaining ESI registration code number for new establishment within prescribed time as per Act.

Online Registration of the employees

  • Online date entry of the Insured Persons on ESI web portal as per new amendment.
  • Scanning of Individual/Family Photographs and Signatures of the Insured person and uploading it for obtaining ESI Numbers.
  • Online Temporary Identity Card (TIC) Printing.
  • Obtaining Permanent Identity Card (PIC) from the ESI Branch office

Monthly Process:

  • Preparing and Maintain of Form No. 7( ESI Regulation No. 32)
  • Form No. 3 (Regulation 14)
  • Online preparation of Challan thru ESIC web portal & deposit into bank within prescribed time as per Act. (Effective from August-10 as per new amendment)
  • Provide help and prepare the documents in case of accident or demised employee.
  • All assessment & inspection from ESI department, when required.
  • Reply of Notices etc. from the concern authorities.
  • Information with regard to any amendment/changes in the act will be informed immediately.

Half yearly Process:

  • Prepare Form 6 (Statutory half yearly return) for Main code and sub codes nos.
  • Form No. 01-A (Annual Return)

Provident Fund

New Company Registration

  • Filing of necessary papers and obtaining PF registration code number for new establishment within prescribed time as per Act.
  • Form 5A (Return of ownership)
  • Form 9 (Revised)
  • Submission of Specimen Signature

Monthly Process

  • Preparation of monthly Challan for EPF & deposited into bank within prescribed time as per Act.
  • Prepare Monthly Return :
    • Form 12A (Revised)
    • Form -5 (New Joinees)
    • Form-10 (Resigned)
  • Preparation of Form- 7(IF)
  • PF Eligibility Register
  • Maintenance of all statutory registers required by the PF authorities.
  • Preparation of Monthly PF Ledger.
  • Nomination & Declaration Forms in Form No. 2 (Revised) of the new employees
  • Declaration form in Form- 11(Revised)
  • Attend PF inspector for inspection of records, appearing before the concerned authorities on behalf of the employer in 7-A proceedings under EPF Act
  • All assessment & inspection from EPF department, when required.
  • Information with regard to any amendment/changes in the act will be informed immediately.

Annual Process

  • Form No. 3-A (Monthly Contribution of the employees)
  • Form No. 6-A (Annual Return)
  • Bank Reconciliation
  • “DBF” Database File in soft copy
  • Assist in issuance of Annual PF A/c slips.

PF Withdrawals & Transfers

  • Receipt of forms (19 & 10-C) after 60 days of leaving of the employee making settlement.
  • Receipt of PF transfer forms (Form 13) from new appointees and sending them to RPFC/Ex-Employers trust for getting the fund transferred through the concerned RPFC office.
  • Taking care the process of PF withdrawals and Transfer within prescribed time as per Act.
  • Scrutiny of papers to ensure that same are within the norms as specified under the rules.
  • Acknowledging the transferred received.

Compliance in r/o International Employees effective from 01.11.2008

Labour Welfare Fund

  • Calculation of contribution and deposited along with Form ‘A’ within prescribed time as per Act.
  • Updating regarding new notifications and amendments done by Labour Department.
  • All assessment & inspection from Labour department, when required
  • Reply of Notices etc. from the concern authorities.
  • Maintenance of all statutory registers & submission of form required by the Labour Department